Software recommendations for growing contractor/subcontractor?
December 10, 2025
by a searcher from Vanderbilt University in Denver, CO, USA
I'd love to connect with anyone operating a contractor/subcontractor who has established a software suite they like. I'd welcome a call if anyone has suggestions that can help us avoid the pain of a costly implementation followed by disappointment.
For context, we're a sub-scale electrical contractor growing quickly (2.4mm topline to a run rate of ~5mm in 6 months).
We're using:
1. Mercury as a bank and field credit card provider,
2. Ramp for Bill Pay and Invoice processing,
3. Gusto as our HR/Payroll solution,
4. Quickbooks Online for Invoicing/AR, AP source of truth, Banking and Credit card expense categorization, reconciliation, and balance sheet management,
5. Quickbooks Time for field time tracking and PTO management
6. Trimble Accubid for bid creation and materials costing
Where we're struggling: we started with Gusto + QBO + QB Time with the promise that we could do accurate job costing with their integration. That turned out not to be true - hours will sync, but even with job associations, zero actual labor values (direct or burden) transition between systems.
This means that our core financial operations of invoice management and expense tracking are very smooth. To complete job costing, though, a team member needs to manually export payroll values and use burden rate assumptions to get an approximate job cost. This costs time and is error-prone.
We want to move to a software suite (even if integrations are required) that can scale with us. We've been exploring moving to the Trimble Spectrum suite since we already use Accubid, but their ledger and expense management operations are such a significant step back in quality that we'd lose just as much time there as we'd gain with some of their superior functions.
Any advice or connection would be appreciated!
in Raleigh, NC, USA
in Philadelphia, PA, USA